Facebook Group Guidelines & Template 📄

Voluntouring staff

7 years ago

Terms of conditions (updated 08/01/2025)

Facebook group rules – The basic rules for the use of our Facebook groups are described in the rules section of the Facebook Group, but you can also read them on this other pageℹ️

Below you can read about our Group’s terms of conditions.

First condition

Over the years, we’ve received reports of negative experiences from both hosts and volunteers in our Facebook groups. To improve safety and trust, we now require members to have profiles with a clear photo of their face and basic personal details. This step helps keep our community safe and credible.

Second condition

Many hosts have reported receiving requests for VISA assistance and travel expenses.

Before applying for volunteer positions, make sure you can cover your own VISA and travel costs. Volunteering isn’t a free way to relocate to another country. Posts requesting hosts to cover these expenses may be deleted, and members making such requests could be removed from the group.

Guidelines – rules.

Your post hasn’t been accepted/published in our Facebook group or website. Discover why by reading these simple rules:

Your post wasn’t approved: here’s why

To ensure a helpful and spam-free experience, please follow these simple rules before posting:

What Not to Do:

Don’t share external website links directly—they can be flagged as spam.
Links to pay-to-access websites are not allowed.
Avoid hidden advertisements or any form of spam.
No solicitation posts—avoid “PM me, and I’ll tell you more” types of messages.
Avoid impersonal, copy-pasted posts or those without detailed descriptions.
Don’t post the same announcement multiple times. Instead, update your original post if needed. (Note: Hosts in our database get priority).
Avoid “bumping” your post for visibility; doing so may result in its removal.

Important: You may link to your website, but the post image must be uploaded manually. Check the examples below for guidance.

Following these rules helps keep the group organized, credible, and useful for everyone!

What You Can Do:

Share volunteer or help requests with a clear description and uploaded photos.
Post travel companion requests with detailed descriptions and uploaded photos.
Share host or volunteer requests with descriptions and uploaded photos.
Share your volunteering experiences with pictures

Note: You can include a link to your website or blog, but the images in your post must be manually uploaded. Check the examples below for how it’s done.

By following these guidelines, your posts will be helpful, engaging, and approved quickly!

Additional posting guidelines 💪🏼

Write a detailed description:
Clearly explain the exchange you’re offering or seeking. Start with a simple, clear title such as:

“Volunteering opportunity in France”
“Cultural exchange in Iran”
“Looking for help in London, UK”

Include at least one uploaded photo:

You must own the rights to the images you share, and they should represent your post accurately.

Important: If you’re a host, make sure to mention if you charge any fees for volunteers.

Posts that don’t follow these guidelines won’t be approved for publishing.

Thank you for reading and helping to keep our community organized and transparent! 😊

Note: Organizations and hosts registered on Voluntouring.org will receive priority and more visibility.

Facebook group Template examples

Example of good posting:

Example of bad posting:

How to write a volunteer project description (suggestion for the hosts):

Dear host! As you pen down your volunteer request, ensure you cover the following essentials:

Introduction: share about your farm/family/ecovillage/organization/hostel/ranch.
Volunteering activities: Outline the tasks volunteers will be engaged in.
Capacity: How many volunteers can you comfortably accommodate?
Weekly commitment: specify the hours volunteers are expected to contribute each week.
Compensation: confirm if you’ll provide accommodation and meals at no cost. If there are any costs, please detail them.
Volunteer perks: highlight the benefits volunteers will enjoy, such as cultural immersion, free excursions, vehicle access, pocket money, etc.
Accommodation type: describe the living arrangements, whether it’s a home, apartment, tent, dormitory, treehouse, or even a castle!
Leisure activities: what can volunteers do during their downtime?
Communication: which language is predominantly spoken? Is internet access available?
Contact: don’t forget to provide clear contact details!

Remember, a well-detailed post attracts the right volunteers. Happy hosting!

Question: Why haven’t I been accepted into the group?

Our group has grown significantly in member count.

We acknowledge that mistakes can occur during the member acceptance or moderation processes.

Kindly note:

We manage this group on a volunteer basis. We strive to do our best, but we are only human and can make errors.
Reviewing and approving posts might take a while, ranging from 3 days to a week. We appreciate your patience; remember, we also value our offline moments.
Moderation can be challenging. We never relish the need to remove members or impose restrictions. 💔

Before reaching out, please ensure you’ve thoroughly reviewed the group rules.

If you encounter any problems, do not hesitate to contact our moderation team. For safety reasons, we typically don’t admit members who:

Have a questionable Facebook profile picture or one that’s hidden, or whose profile lacks credible information,
Do not respond to our introductory queries,
Seem to join with intentions like spamming or motives that don’t align with our group’s objectives and associated web project.